At times, everybody feels like they’re getting lost under the waves of paperwork, meetings, emails, and phone calls that come their way. Read on to see how the team at Selection Partners keep their heads above water.
Take a few deep breaths. You need to remember that there are only 24 hours in a day, and only so much you can do at one time, so why worry about all of your tasks at once?
Try this; at your desk, sit back in a relaxed position, inhale through your nose and count to five in your head. Then, exhale for 8 seconds. Repeat this as many times as necessary to relax.
A good way to stay on top of your workload is to set it out in front of you, using a list or a mind map. A list is a great way to have a visual of your tasks; but I personally like to create a mind map. This list/mind map should also include deadlines and the names of any people who need to assist you with any projects.
Utilise the resources and people you have around you. Don’t be afraid to seek advice from people who have more experience with a task you are working on. Collaboration is an effective way to ensure a project is completed to a high standard, and within the deadline.
Once you have your list, prioritize your tasks. Tasks most important and with closer deadlines are the jobs you should be starting first. Once you have your priorities in order you can map out your time to get your projects completed one by one. It is okay to re-order this list as you go.
Setting Aside Time
When scheduling, break your day into sessions, with some breaks in between to refresh the mind. Take into account your own work style; are you more productive in the morning, etc. I personally find it easy to get the harder projects out of the way in the morning, leaving the lighter duties to fill up the rest of the day.
Remember when scheduling to set aside time with colleagues who need to assist you with your tasks. Using an online diary system is a good way to check their availability as well as reserve time/remind yourselves of the meetings you have arranged.
As for daily/weekly ongoing tasks; a great strategy is to block these tasks out in your calendar, to repeat for as long as you need them. This creates a great routine.
Chunk your tasks!
If you’re facing a large on-going or complex project, it can be better to cut it into smaller tasks during the week leading up to the deadline. A pipeline like this will make it easier to see all components of the task, and gain satisfaction ticking off the steps one by one.